Every Kilometre. Every Receipt. One App.
Track business mileage by GPS or by hand — right inside the expense app you already use.
Record trips automatically with GPS, or add them by hand. Classify each drive as business or personal, set a rate per vehicle, and SparkReceipt works out the amount. It's live on iPhone, Android, and the web — in the same app that already scans your petrol, parking, and toll receipts.
Business Owners in 175 Countries Trust SparkReceipt
Mileage Tracking Before and After SparkReceipt
See what changes when your mileage tracker lives in the same app as your receipts
Separate Apps
- One app for mileage, another for receipts, a spreadsheet to combine them
- Petrol, parking, and toll receipts tracked separately from trips
- Scrambling to reconstruct trip logs at tax time
- Vehicle expenses and trips scattered across different tools
- Paying for two or three apps that don't talk to each other
SparkReceipt
- Kilometres, receipts, petrol, parking, and tolls in one app
- GPS records every trip — classify each as business or personal
- Trips captured as you drive: date, route, distance, and purpose
- Amount worked out from a rate you set per vehicle
- AI receipt scanning and mileage tracking, side by side
How SparkReceipt Mileage Tracking Works
Record Trips by GPS or by Hand
Start, pause, resume, and stop a trip from the app — SparkReceipt uses your phone's GPS to record the route and distance. Pause for a coffee and the recorded route shows a real gap, not a phantom straight line across the break. On Android it keeps recording in the background, trips are saved even without a signal and sync when you're back online, and it picks up where it left off if your phone restarts mid-trip. Prefer manual control? Add a trip by hand after the fact.
Classify Business or Personal
Mark each trip as business or personal — one at a time or in a batch. SparkReceipt geocodes your route and stops and can suggest a trip purpose for you; edit any of it if the map got something wrong. Every trip is fully editable afterwards — GPS-recorded ones too — so you can fix the vehicle, toggle round-trip, or correct the details. Driving there and back? Turn on round-trip to double the distance in one tap.
See What You Can Claim
Give each vehicle a rate, or set a default for your account. SparkReceipt multiplies each trip's distance by that rate — falling back to your account default when a vehicle has none — so every trip shows what it's worth, in rands you set for the account. Car-sharing? Add a passenger count and an account passenger rate, and SparkReceipt adds a passenger reimbursement on top of the mileage. Distances appear in kilometres, set automatically for your region.
Why Your Mileage Tracker Should Live With Your Receipts
Most mileage tracker apps do one thing well: they log your kilometres. But kilometres are only part of the picture. Every business trip generates more than just mileage: there's the petrol station fill-up, the parking in town, the toll, the car wash before picking up a client, the service slip in the cubby hole.
SparkReceipt keeps your trips and those receipts in one app, so every vehicle-related cost is in the same place when it's time to work out your car expenses.
The SARS Rate Per Kilometre and Your Logbook
For the tax year from 1 March 2026 to 28 February 2027, the SARS reimbursive rate is R4.95 per kilometre, up from R4.76. If you claim against a travel allowance instead, you use the SARS deemed-cost tables or your actual running costs, and both rest on one thing: a logbook that records every business trip. Our SARS travel logbook guide walks through the methods, and the rate-per-km guide covers when a reimbursement stays tax-free.
Whichever method you use, you need a record of each business trip made close to when you drove it. SparkReceipt logs the date, route, distance, and purpose of every trip automatically with GPS, so the details are captured while they are fresh, not reconstructed months later.
Trip Details Captured as You Drive
Every trip is timestamped, mapped, and saved with the business purpose you set — one trip at a time or a whole batch at once. It all lives in the same account as your scanned receipts, on your phone and on the web.
Set a rate per vehicle and each trip shows what it's worth; leave the rate blank and SparkReceipt falls back to your account default. Recording each trip, by GPS or by hand, is what turns a year of driving into the logbook SARS wants, without the shoebox of scribbled notes.
Passengers, rands, and a trip PDF
Amounts That Add Up the Way You Work
Amounts show in rands you set for the account: it starts from the account owner's preferred currency, so the numbers read the way your books do.
Car-sharing counts too. Record how many passengers rode along, set an account passenger rate, and SparkReceipt adds a passenger reimbursement on top of the base mileage — with the mileage, passenger, and total amounts broken out so nothing is guesswork. Need it on paper? Download any trip as a PDF, on the web or your phone: it lays out the route, distance, purpose, vehicle, passenger count, and the full breakdown, ready to file or hand to whoever signs off.
More Than a Mileage Tracker
SparkReceipt does more than track mileage. The AI receipt scanner snaps and extracts data in seconds. Email receipt capture connects your inbox automatically. The bank statement extractor matches transactions to receipts. Automatic categorisation sorts expenses into tax categories. 190 currencies with automatic exchange rate conversion. Invite your accountant or bookkeeper to review your reports.
Your receipts, expenses, income, and now your trips all live in one account, on iPhone, Android, and the web.
Built for Freelancers and the Self-Employed
If you are a sole proprietor, a freelancer, an independent contractor, or a gig worker, you can claim your business car use against your income. You either take the SARS deemed-cost rates for your vehicle or claim the business share of your actual running costs, and both need a logbook to prove the business kilometres.
Both methods start with a trip record. SparkReceipt captures your kilometres as you drive, then pairs them with the petrol slips, parking charges, tolls, and maintenance costs its AI receipt scanner reads automatically, so your car claim is built from real records, not a rough estimate at year end.
Loved by Small Business Owners
“I used to send my accountant a bag of slips every month hoping they capture everything. With SparkReceipt I now have a realtime view of how much the business owes me.”
Daniel Esterhuizen
Esterhuizen Consulting · South Africa
“Excellent software to manage income and expenses, and have the relevant info at your fingertips at any given time.”
Melvin Hoods
MJD Brokers · South Africa
“SparkReceipt takes care of the busy work, allowing me to quickly save receipts and create expense reports.”
Tim Heller
HellerWeather · United States
Join 38 283 businesses that chose SparkReceipt — 4 620 044 receipts processed and counting.
Start Free TrialFrequently Asked Questions
Yes. Mileage tracking is live on iPhone, Android, and the web. The Elite plan includes unlimited trips, with no limit on the number of vehicles.
SparkReceipt uses your phone's GPS to record a trip from start to finish — you can pause, resume, and stop it, and on Android it keeps recording in the background. Trips are saved even without a signal and sync when you're back online. You can also add a trip by hand. Then classify each trip as business or personal, one at a time or in a batch.
SparkReceipt records the details of each business trip — the date, route, distance, and the purpose you set — captured as you drive rather than reconstructed later. You set your own mileage rate (per vehicle, or a default for your account), and each trip shows the amount at that rate in a currency you set. You can download any individual trip as a PDF with its route, distance, purpose, vehicle, passenger count, and breakdown. It doesn't include a built-in SARS rate table, and trips aren't rolled into the main expense-report or QuickBooks/Xero exports, so check your SARS requirements for exactly what your claim needs.
Each trip's amount is its distance multiplied by a rate you choose. Set a rate per vehicle, or an account-wide default; if a vehicle has no rate of its own, SparkReceipt uses the default. Amounts show in rands you set for the account, which starts from the owner's preferred currency. Add a passenger count and an account passenger rate and SparkReceipt adds a passenger reimbursement on top, showing the mileage, passenger, and total amounts separately. Set no rate at all and the trip still logs — it just won't show an amount until you add one.
For the tax year from 1 March 2026 to 28 February 2027, the SARS prescribed rate for reimbursive travel is R4.95 per kilometre, up from R4.76 the year before. A per-kilometre reimbursement for business travel is tax-free up to that rate. If you claim against a travel allowance instead, you use the SARS deemed-cost tables, not this rate; our rate-per-km guide explains the difference.
Sole proprietors, the self-employed, freelancers, and gig workers can claim their business car use, and so can people who receive a travel allowance or reimbursement from an employer. You claim either through the SARS deemed-cost tables or your actual running costs, and both rely on a logbook that records the kilometres you drove for business.
Because kilometres are only one part of your vehicle costs. Petrol fill-ups, parking, tolls, car washes, and maintenance are all separate expenses — and if you use the actual-cost method they need receipts. Most mileage tracker apps don't capture these. SparkReceipt combines mileage tracking with AI receipt scanning — so every vehicle-related cost is captured in one app.
The deemed-cost method applies SARS's rate tables to your business kilometres, with no cost receipts needed beyond a logbook. The actual-cost method claims the business share of your real running costs (fuel, maintenance, insurance, licence, finance, and wear-and-tear), which usually wins when the car is costly to run or heavily used for business, but only if you keep the receipts. Our SARS travel logbook guide works through both.