Would you pay R180 a month to make bookkeeping a 10-minute job?

Frequently Asked Questions

How accurate is the AI receipt scanning?

The AI extracts merchant names, dates, totals, taxes, currencies, and line items with high accuracy — typically processing each receipt in 2–3 seconds. It reads receipts in virtually any language and supports 190 currencies.

Can I separate business and personal expenses?

Yes. You can create multiple linked accounts under your main account to completely separate expenses between different businesses or personal accounts. Every plan includes unlimited linked accounts.

Can SparkReceipt automatically capture email receipts?

Yes. Connect Google, Microsoft, or any IMAP provider, and the app automatically fetches digital receipts from email. It processes them identically to scanned receipts — extracting data, categorising expenses, and storing documents. It also scans your email history: pick a start date and past receipts are imported too, so a year of backlog is handled in one run.

Can SparkReceipt extract transactions from bank statements?

Yes. Upload bank or credit card statements in PDF, Excel, or CSV format, and the app extracts every transaction. It matches those transactions to receipts already in the account, helping identify missing receipts and duplicates before you file your return.

Does SparkReceipt integrate with QuickBooks?

Yes. The app offers direct QuickBooks Online integration that syncs categorised expenses automatically. You can also export to Excel, CSV, or PDF, and connect with hundreds of other apps through Zapier, Make, and Pabbly.

Can my accountant access my expense data?

Yes. Inviting your accountant is always free and never uses a paid seat. Every plan includes 1 user, and you can add more at a per-user rate. Your accountant gets live access to all receipts, expenses, and reports. You can also generate shareable links or export reports directly.

How is SparkReceipt different from FreshBooks or Dext?

SparkReceipt delivers AI-powered scanning and categorisation at a lower price point than FreshBooks or Dext, starting at R99.17/month. It's purpose-built for sole traders and small businesses, and every plan includes 1 user, with more at a per-user rate, and inviting your accountant is always free.

Is my data safe with SparkReceipt?

Yes. Data is encrypted in transit and at rest using industry-standard security. The app is fully GDPR compliant, stores data in EU data centres, and retains receipts for at least 10 years — well beyond the SARS 5-year record-keeping requirement. You can export or delete data anytime.

Does SparkReceipt handle VAT on receipts?

Yes. SparkReceipt's AI extracts tax breakdowns from every receipt, including 15% VAT. Expenses are categorised and tax amounts are preserved in your reports — ready for your accountant, your VAT201 return, or your income tax return.

Does SARS accept digital receipts and records?

Yes. SARS accepts electronic copies of your receipts and tax invoices, provided they are a true and readable copy of the original. Under the VAT Act you keep the records behind your claims for five years from the end of the tax period. SparkReceipt stores every document securely for at least 10 years, so you can safely go paperless and still be ready for a SARS audit.

Do I need a tax invoice to claim VAT?

For an input VAT claim, yes: the deduction rests on the tax invoice, not the bank line. For a purchase over R5,000 you need a full tax invoice showing the supplier's and your own VAT numbers; between R50 and R5,000 an abridged tax invoice is enough; at R50 or less the till slip will do, as long as it shows the VAT. SparkReceipt captures and stores the right document against each expense so the claim is always supported.