Business Owners in 80+ Countries Trust SparkReceipt
Sole traders like you save hours every week with SparkReceipt's AI
Auto-capture receipts and invoices from Gmail, Outlook and other email inboxes, scan and extract data with 99.9% AI accuracy, and auto-categorise every expense into your chart of accounts. Connect QuickBooks Online, Xero, and many others. Use on web, Android and iOS, in any currency.
Connect SparkReceipt to Your Existing Workflow
SparkReceipt plugs into the apps you already use — capture receipts from email, sync expenses to your accounting software, or build custom workflows.
Gmail, Outlook & IMAP
Automatic email receipt capture
Connect your email account and SparkReceipt automatically finds receipts and invoices in your inbox. No forwarding, no manual uploads.
- Works with Gmail, Outlook, Microsoft 365, and any IMAP/POP provider
- Continuously scans for new receipts and invoices in the background
- AI extracts vendor, amount, date, and tax from attachments and email bodies
Learn more →
Xero
Accounting sync
Push expenses and receipt images to Xero with one click. Categories, tax codes, and attachments carry over to your accountant.
- Map SparkReceipt categories to your Xero chart of accounts
- Receipt images attach so your accountant sees the source document
- Expenses land in Xero with the right category and tax code
QuickBooks Online
Accounting sync
Sync categorised expenses directly to QuickBooks Online. Receipts match to your chart of accounts automatically — no double entry.
- Map SparkReceipt categories to your QuickBooks chart of accounts
- Receipt images attach to each transaction automatically
- Sync runs on demand — you stay in control of what gets pushed
FreshBooks (Coming Soon)
Zoho Books (Coming Soon)Loved by Small Business Owners
“Thanks to you, I'm actually looking forward to my year end FOR THE FIRST TIME EVER, when I can surprise my accountant with my completed accounts with a week or so off the end of the year!”
Abigail Dombey
Net Zero Associates Ltd · United Kingdom
“SparkReceipt is one of the very few software purchases that exceeded my expectations.”
Robert Connolly
The Internet Design Co. · Scotland
“SparkReceipt has been a game-changer for me! It's made organising my expenses effortless.”
Tracy Duggan
Business Coach · United Kingdom
“The scan accuracy is the most precise out there. Just try it!”
Christina Sust
INMIZE · Spain
“Excellent software to manage income and expenses, and have the relevant info at your fingertips at any given time.”
Melvin Hoods
MJD Brokers · South Africa
“Excellent start and amazing team. Looking forward to making SparkReceipt my default expense management and accounting platform.”
Jon Aron
Logic Enterprises · Switzerland
Automatic Tracking or Tax-Return Panic?
One choice saves time all year. The other costs you at year-end.
Tax-Return Panic
- Receipts scattered across emails, wallets and drawers
- Hours spent searching for missing receipts
- Missed allowable expenses because receipts got lost or faded
- Scrambling to find documentation before Self Assessment
- Paying your accountant to sort through shoe boxes
Automatic Tracking
- Snap receipts as you get them (seconds)
- AI extracts and categorises automatically
- Never miss an allowable expense — everything is tracked
- Tax-ready reports generated in one click
- Free accountant access — they get everything organised
Tax-Ready in 4 Simple Steps
Scan or Email Receipts in Seconds
Snap a photo, forward an email, or upload a PDF. SparkReceipt captures receipts the moment you get them.
AI Organises Your Expenses
AI extracts vendor, date, total, and tax — then categorises every expense without lifting a finger.
Match To Bank or Credit Card Statements
Import bank statements and reconcile against captured receipts. Spot missing allowable expenses before your tax return.
Create Reports and Invite Your Accountant
Export tidy reports for your accountant — CSV, PDF, or direct to Xero and QuickBooks.
Receipt scanning
Scan any receipt in seconds
Snap a photo with your phone, forward an email, or upload a PDF. SparkReceipt auto-extracts vendor, date, total, VAT, and line items — ready to export to your accountant.
Expense tracking
All your expenses, automatically organised
Categorise, tag, and split receipts for projects or clients. Filter by date, category, or status — and reconcile against credit card statements in a click.
Bank statements
Match transactions to receipts automatically
Upload bank or credit card statements in PDF, CSV, or Excel. AI extracts every transaction and matches it to receipts already in your account.
Reports
Year-end without the shoebox
Every receipt is stored, searchable, and export-ready. Hand your accountant a tidy CSV, PDF, or Xero/QuickBooks file — not a drawer full of thermal paper.
Meet Joel, one of the founders - here to help
Get support directly from the founders. We're a small team that actually uses the product every day. When you write to us, you get a real answer from someone who knows the product inside out — usually within a few hours.
One Subscription
You, your accountant, your partner — all in one place.
Frequently Asked Questions
The AI extracts merchant names, dates, totals, taxes, currencies, and line items with high accuracy — typically processing each receipt in 2–3 seconds. It reads receipts in virtually any language and supports over 150 currencies.
Yes. You can create multiple linked sub-accounts (workspaces) under your main account to completely separate expenses between different businesses or personal accounts. Each paid plan includes unlimited workspaces.
Yes. Connect Google, Microsoft, or any IMAP provider, and the app automatically fetches digital receipts from email. It processes them identically to scanned receipts — extracting data, categorising expenses, and storing documents.
Yes. Upload bank or credit card statements in PDF, Excel, or CSV format, and the app extracts every transaction. It matches those transactions to receipts already in the account, helping identify missing receipts and duplicates before your tax return.
Yes. The app offers direct Xero and QuickBooks Online integrations that sync categorised expenses automatically. You can also export to Excel, CSV, or PDF, and connect with hundreds of other apps through Zapier, Make, and Pabbly.
Yes. Every plan includes 3 users — invite your accountant as one of them for live access to all receipts, expenses, and reports. You can also generate shareable links or export reports directly.
SparkReceipt delivers AI-powered scanning and categorisation at a lower price point — starting at £14.99/month versus £24+/month for competitors. It's purpose-built for sole traders and small businesses with no forced user minimums and free accountant access.
Yes. Data is encrypted in transit and at rest using industry-standard security. The app is fully GDPR compliant, stores data in EU data centres, and retains receipts for at least 10 years. You can export or delete data at any time.
SparkReceipt keeps digital records of every receipt and expense — exactly what HMRC requires under Making Tax Digital. Expenses are categorised, stored digitally, and export-ready for your MTD-compatible accounting software.