NEW: Auto-import receipts from your email inbox →

Business Owners in 175 Countries Trust SparkReceipt

Tracy DugganRobert ConnollyRafael RoaFrédéric ThériaultPierce Mooney
4.8on the App Store · 4.6 on Google Play · 2,700+ ratings

Would you pay £9 a month to make bookkeeping a 10-minute job?

It still won't be fun. But receipts and invoices file themselves, and most of it happens without you.

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SparkReceipt expense tracker and receipt scanner
4,620,044receipts processed
38,283businesses worldwide
190currencies handled
175countries with users

Platform data, September 2026

Where do the ten minutes go?

Set the system up once. After that the month runs on its own, and you show up at the end to confirm and publish.

Set up once, about 15 minutes

  1. 1

    Connect your inbox

    GmailOutlook

    Gmail, Outlook or any IMAP mailbox. From then on, receipts and invoices arrive on their own, read and categorised as they land.

    Email receipts →

  2. 2

    Drop in your bank statement each month

    Set a monthly reminder and drop in the statement as PDF, CSV or Excel. SparkReceipt reads every line and pairs it with the receipt that proves it.

    Bank statements →

  3. 3

    Put the app on your phone

    For the paper stuff and the miles. Snap a receipt at the till, log a trip by GPS, and both are filed before you leave the car park.

    Receipt scanner →

Then, each month, about ten minutes:

Each month · Min 1–2

The statement lands. Matching starts on its own.

Drop in the statement as PDF, CSV or Excel. SparkReceipt reads every line and pairs each one with the receipt it already captured for it. Transfers and personal spending stay out of your totals.

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Transactions extracted from a bank statement and matched to receipts

Each month · Min 3–7

Confirm the matches, or let SparkAgent do it

One click per match, with the best candidate already picked by amount, date and merchant. Or ask SparkAgent to work through the list for you. A progress bar walks you to 100%.

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Matching a bank transaction to its receipt in SparkReceipt, with the best candidate suggested

Each month · Min 8–9

Answer once. The AI files it that way every month after.

A few receipts a month need a call only you can make: the new supplier, the Amazon order that was equipment, the dinner that was a client meeting. Answer in plain English ("Shell is always Fuel", "Anything from Figma is Software") and SparkReceipt turns each answer into a rule that files the next one on arrival. Month by month there is less to answer.

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SparkReceipt asking which category an Amazon receipt belongs to, with the answer saved as a plain-English rule alongside four existing rules and how often each has applied

Each month · Min 10

Send the month where it needs to go. Done until next month.

Most months end with a report: an expense summary or a profit and loss with every number linked to its receipt, as PDF, Excel, or CSV, or emailed to you on a schedule. Need your accountant's format? One click gives you a file for Sage, QuickBooks Online, or Xero. Or publish reconciled expenses straight into QuickBooks Online, Xero or FreeAgent with the receipt image attached.

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A reconciled month in SparkReceipt with several outputs: an expense report or P&L as PDF, Excel or CSV, an accountant's file, a publish to QuickBooks Online or Xero, or inviting the accountant

And the handoff

Or skip the file: invite your accountant for free

Every output above has a shortcut. Give your accountant their own login and they see the reconciled books, pull the reports, or run the QuickBooks publish themselves. The accountant seat costs nothing on any plan, on top of your included users. More than 1,000 accountants and bookkeepers already work inside their clients' accounts (as of August 2026).

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An accountant and a client reviewing the reconciled books together on a phone

And the backlog

Your last tax year is still sitting in your inbox

Connecting your inbox catches receipts from today onward. Email history extraction goes the other way: pick how far back to go, and SparkReceipt walks through your past Gmail, Outlook, or IMAP mail and pulls out every receipt and invoice it finds. About one email in ten in a business inbox is a receipt, so a typical cleanup surfaces 150 or more you would otherwise hunt down by hand. Most people sweep a full year, some go back twenty, and your first 10,000 historical emails are included with Elite.

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Past email receipts auto-imported into SparkReceipt by email history extraction

5 hours vs. 10 minutes a month

Same receipts, same tax return. The difference is who does the reading.

Woman stressed about receipts

Receipts by hand

  • Receipts scattered across emails, wallets and drawers
  • Hours spent searching for missing receipts
  • Missed allowable expenses because receipts got lost or faded
  • Scrambling to find documentation before Self Assessment
  • Paying your accountant to sort through shoe boxes
Woman happy after using SparkReceipt

With SparkReceipt

  • Snap receipts as you get them (seconds)
  • AI extracts and categorises automatically
  • Never miss an allowable expense: everything is tracked
  • Tax-ready reports generated in one click
  • Your accountant gets finished books, not a shoebox

Loved by Small Business Owners

“Thanks to you, I'm actually looking forward to my year end FOR THE FIRST TIME EVER, when I can surprise my accountant with my completed accounts with a week or so off the end of the year!”
Abigail Dombey

Abigail Dombey

Net Zero Associates Ltd · United Kingdom

“SparkReceipt is one of the very few software purchases that exceeded my expectations.”
Robert Connolly

Robert Connolly

The Internet Design Co. · Scotland

“SparkReceipt has been a game-changer for me! It's made organising my expenses effortless.”
Tracy Duggan

Tracy Duggan

Business Coach · United Kingdom

“The scan accuracy is the most precise out there. Just try it!”
Christina Sust

Christina Sust

INMIZE · Spain

“Excellent software to manage income and expenses, and have the relevant info at your fingertips at any given time.”
Melvin Hoods

Melvin Hoods

MJD Brokers · South Africa

“Excellent start and amazing team. Looking forward to making SparkReceipt my default expense management and accounting platform.”
Jon Aron

Jon Aron

Logic Enterprises · Switzerland

Join 38,283 businesses that chose SparkReceipt — 4,620,044 receipts processed and counting.

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£500+ for the catch-up vs. £9.08 a month

Most people arrive from a shoebox and a spreadsheet. Here is the bill for doing it by hand, next to ours: less per month than one hour of a bookkeeper's time.

Doing it by hand

Shoebox + spreadsheet

  • 60+ hours a year

    Flattening, reading and typing each receipt into a spreadsheet, filing the paper, matching it to the bank statement, and hunting for the ones that went missing.

  • £500+ for the catch-up

    What a bookkeeper charges to turn a year of shoebox records into books a Self Assessment can be filed from, before the return itself. Catch-up work is billed by the hour, at the top of the rate card.

  • Expenses you can't evidence

    A faded thermal receipt or a lost email is an allowable expense you pay for twice: once at the till, once on your tax bill.

Total per year

Your evenings, a catch-up bill, and the expenses you couldn't evidence.

vs

Elite

Receipt scanning, bank matching and automations in one place.

£9.08/mo

£109.00/year, billed annually

+ VAT/GST where applicable

Get Started

7-day free trial

Unlimited documents*

For receipts and invoices

  • AI scanning, line items and categorisation
  • Automatic receipt imports from multiple email inboxes
  • Bank statement extraction and receipt matching
  • Mileage tracking and expense reports
  • AI Fields and rules for categorising and filing
  • QuickBooks Online, Xero and more

1 user included · Your accountant joins free

Extra users · Each extra user: £0.75/month, billed £9 annually.

Unlimited linked accounts on every plan.

*Unlimited scanning is subject to fair use. Bank statement extraction and larger historical email imports use credits.

Compare all plans

Basis: about 40 receipts a month at six minutes each by hand, plus a weekend reconstructing the year before the return. Bookkeeper rates from 2026 UK pricing guides: £20–55 per hour, with catch-up and clean-up work at £35–55 per hour plus VAT (Hill Bookkeepers, Gro).

Frequently Asked Questions

The AI extracts merchant names, dates, totals, taxes, currencies, and line items with high accuracy — typically processing each receipt in 2–3 seconds. On an itemised receipt, the AI also captures each line's quantity and unit price where the receipt shows them. It reads receipts in virtually any language and supports 190 currencies.

Yes. You can create multiple linked accounts under your main account to completely separate expenses between different businesses or personal accounts. Every plan includes unlimited linked accounts.

Yes. Connect Google, Microsoft, or any IMAP provider, and the app automatically fetches digital receipts from email. It processes them identically to scanned receipts — extracting data, categorising expenses, and storing documents. It also scans your email history: pick a start date and past receipts are imported too, so a year of backlog is handled in one run.

Yes. Upload bank or credit card statements in PDF, Excel, or CSV format, and the app extracts every transaction. It matches those transactions to receipts already in the account, helping identify missing receipts and duplicates before your tax return.

Yes. Direct integrations with FreeAgent, Xero, and QuickBooks Online publish categorised expenses — with the receipt image attached — straight into your accounting software. You can also export to Excel, CSV, or PDF, and connect with hundreds of other apps through Zapier, Make, and Pabbly.

Yes. Inviting your accountant is always free and never uses a paid seat. Every plan includes 1 user, and you can add more at a per-user rate. Your accountant gets live access to all receipts, expenses, and reports. You can also generate shareable links or export reports directly.

SparkReceipt does the same job as Dext (capturing receipts and publishing clean data into your accounting software) at £9.08/month billed annually with 1 user included and extra users at a per-user rate, against £24+/month for Dext. FreeAgent isn't a competitor: SparkReceipt works on top of it. FreeAgent keeps your books and files with HMRC; SparkReceipt scans the receipts and publishes them into FreeAgent as bills with the image attached.

Yes. Data is encrypted in transit and at rest using industry-standard security. The app is fully GDPR compliant, stores data in EU data centres, and retains receipts for at least 10 years. You can export or delete data at any time.

SparkReceipt keeps digital records of every receipt and expense — exactly what HMRC requires under Making Tax Digital. Expenses are categorised, stored digitally, and export-ready for your MTD-compatible accounting software.

Still have a question? Ask the founders directly

Get support directly from the founders. We're a small team that actually uses the product every day. When you write to us, you get a real answer from someone who knows the product inside out — usually within a few hours.

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Joel Ojala, one of the founders of SparkReceipt
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