Business Owners in 175 Countries Trust SparkReceipt
Never lose another receipt.
Bookkeeping still won't be fun. But receipts file themselves, and you show up for ten minutes a month.
Platform data, September 2026
How receipts file themselves
Four ways in, one result: every receipt read, categorised, matched to the bank line it paid for, and ready for your accountant.
Email inbox
Receipts arrive on their own
Connect Gmail, Outlook or any IMAP inbox once. New receipts and invoices are picked up as they land, and email history extraction goes back through the mail you already have.
- No forwarding, no downloading attachments
- Reads the receipt from the email body or the PDF
Learn more →
Bank statements
Every line matched to a receipt
Upload a statement as PDF, CSV or Excel. Each transaction is matched to the receipt that proves it, and you confirm with one click.
- Transfers and personal lines stay out of your totals
- A progress bar shows how far you are from 100%
Learn more →
QuickBooks Online & Xero
Your accountant gets a finished month
Publish reconciled expenses to QuickBooks Online or Xero with the receipt image attached, or invite your accountant into the account. 3 users are included.
- Categories map to your chart of accounts
- You choose what gets published, and when
Learn more →
Reports and exports
Self Assessment-ready in one click
Expense and income reports in PDF, Excel or CSV, with totals, category breakdowns, VAT summaries and a link to every receipt image. Digital records HMRC accepts, kept for ten years.
- Filter by date, category, tag or account
- Send the file, or share a read-only link
Learn more →
Loved by Small Business Owners
“Thanks to you, I'm actually looking forward to my year end FOR THE FIRST TIME EVER, when I can surprise my accountant with my completed accounts with a week or so off the end of the year!”
Abigail Dombey
Net Zero Associates Ltd · United Kingdom
“SparkReceipt is one of the very few software purchases that exceeded my expectations.”
Robert Connolly
The Internet Design Co. · Scotland
“SparkReceipt has been a game-changer for me! It's made organising my expenses effortless.”
Tracy Duggan
Business Coach · United Kingdom
“The scan accuracy is the most precise out there. Just try it!”
Christina Sust
INMIZE · Spain
“Excellent software to manage income and expenses, and have the relevant info at your fingertips at any given time.”
Melvin Hoods
MJD Brokers · South Africa
“Excellent start and amazing team. Looking forward to making SparkReceipt my default expense management and accounting platform.”
Jon Aron
Logic Enterprises · Switzerland
Join 38,283 businesses that chose SparkReceipt — 4,620,044 receipts processed and counting.
Start Free TrialReceipts by hand vs. receipts that file themselves
One choice saves time all year. The other costs you at Self Assessment.
Receipts by hand
- Receipts scattered across emails, wallets and drawers
- Hours spent searching for missing receipts
- Missed allowable expenses because receipts got lost or faded
- Scrambling to find documentation before Self Assessment
- Paying your accountant to sort through shoe boxes
With SparkReceipt
- Snap receipts as you get them (seconds)
- AI extracts and categorises automatically
- Never miss an allowable expense — everything is tracked
- Tax-ready reports generated in one click
- 3 users included — your accountant works in the same account
Tax-Ready in 4 Simple Steps
Scan or Email Receipts in Seconds
Snap a photo, forward an email, or upload a PDF. SparkReceipt captures receipts the moment you get them.
AI Organises Your Expenses
AI extracts vendor, date, total, and tax — then categorises every expense without lifting a finger.
Match To Bank or Credit Card Statements
Import bank statements and reconcile against captured receipts. Spot missing allowable expenses before your tax return.
Create Reports and Invite Your Accountant
Export tidy reports for your accountant — CSV, PDF, or direct to Xero and QuickBooks.
Receipt scanning
Scan any receipt in seconds
Snap a photo with your phone, forward an email, or upload a PDF. SparkReceipt auto-extracts vendor, date, total, VAT, and line items — ready to export to your accountant.
Email history extraction
Your last tax year is still sitting in your inbox
Connecting your inbox catches receipts from today onward. Email history extraction goes the other way: pick how far back to go, and SparkReceipt walks through your past Gmail, Outlook, or IMAP mail and pulls out every receipt and invoice it finds — the typical cleanup reaches back about two years. Your first 10,000 historical emails are included with the Elite plan.
Bank statements
Match transactions to receipts automatically
Upload bank or credit card statements in PDF, CSV, or Excel. AI extracts every transaction and matches it to receipts already in your account.
Mileage tracker
Track business miles and receipts in one app
Record trips by GPS or by hand, classify each as business or personal, and set a rate per vehicle — SparkReceipt works out the reimbursement. Your miles live next to the fuel, parking, and toll receipts they belong with.
AI assistant
Ask SparkAgent, or connect your own AI
SparkAgent is the AI assistant built into SparkReceipt — ask in plain language and it finds, tags, categorises, reconciles, and publishes across your documents. Prefer your own tool? Connect Claude, Cursor, or another MCP client over MCP and run the same actions from there.
Shoebox and spreadsheet vs. SparkReceipt
Most people come to SparkReceipt from a shoebox and a spreadsheet. Here is the bill for doing it by hand, next to ours. Ours costs less per month than an hour of a bookkeeper's time.
Doing it by hand
Shoebox + spreadsheet
60+ hours a year
Flattening, reading and typing each receipt into a spreadsheet, filing the paper, matching it to the bank statement, and hunting for the ones that went missing.
£500+ for the catch-up
What a bookkeeper charges to turn a year of shoebox records into books a Self Assessment can be filed from, before the return itself. Catch-up work is billed by the hour, at the top of the rate card.
Expenses you can't evidence
A faded thermal receipt or a lost email is an allowable expense you pay for twice: once at the till, once on your tax bill.
Total per year
Your evenings, a catch-up bill, and the expenses you couldn't evidence.
Basis: about 40 receipts a month at six minutes each by hand, plus a weekend reconstructing the year before the return. Bookkeeper rates from 2026 UK pricing guides: £20–55 per hour, with catch-up and clean-up work at £35–55 per hour plus VAT (Hill Bookkeepers, Gro).
Frequently Asked Questions
The AI extracts merchant names, dates, totals, taxes, currencies, and line items with high accuracy — typically processing each receipt in 2–3 seconds. It reads receipts in virtually any language and supports 190 currencies.
Yes. You can create multiple linked accounts under your main account to completely separate expenses between different businesses or personal accounts. Every plan includes unlimited linked accounts.
Yes. Connect Google, Microsoft, or any IMAP provider, and the app automatically fetches digital receipts from email. It processes them identically to scanned receipts — extracting data, categorising expenses, and storing documents. It also scans your email history: pick a start date and past receipts are imported too, so a year of backlog is handled in one run.
Yes. Upload bank or credit card statements in PDF, Excel, or CSV format, and the app extracts every transaction. It matches those transactions to receipts already in the account, helping identify missing receipts and duplicates before your tax return.
Yes. The app offers direct Xero and QuickBooks Online integrations that sync categorised expenses automatically. You can also export to Excel, CSV, or PDF, and connect with hundreds of other apps through Zapier, Make, and Pabbly.
Yes. Every plan includes 3 users — invite your accountant as one of them for live access to all receipts, expenses, and reports. You can also generate shareable links or export reports directly.
SparkReceipt delivers AI-powered scanning and categorisation at a lower price point — starting at £14.99/month versus £24+/month for competitors. It's purpose-built for sole traders and small businesses, with no forced user minimums and 3 users included on every plan.
Yes. Data is encrypted in transit and at rest using industry-standard security. The app is fully GDPR compliant, stores data in EU data centres, and retains receipts for at least 10 years. You can export or delete data at any time.
SparkReceipt keeps digital records of every receipt and expense — exactly what HMRC requires under Making Tax Digital. Expenses are categorised, stored digitally, and export-ready for your MTD-compatible accounting software.
Still have a question? Ask the founders directly
Get support directly from the founders. We're a small team that actually uses the product every day. When you write to us, you get a real answer from someone who knows the product inside out — usually within a few hours.
