Export Your Receipts and Expenses — Any Format, Any Time
PDF, Excel, CSV, or ZIP — your data, your way. Filtered exactly how you want.
Your financial data should never be trapped inside a tool. SparkReceipt lets you export everything — receipts, invoices, expenses, income, and transaction data — in the format you need, filtered exactly how you want.
Business Owners in 175 Countries Trust SparkReceipt
Data Exports Before and After SparkReceipt
See what changes when AI organises your data before export
Without SparkReceipt
- Exports full of inconsistent supplier names and missing data
- Hours spent cleaning up spreadsheets after every download
- No link between exported numbers and source documents
- Manual category assignments that are never consistent
- Accountant asks for data in a different format every time
With SparkReceipt
- One-click exports in multiple formats ready in seconds
- Every row links directly to the original receipt or invoice image
- Full filtering by date, category, supplier, currency, or tag
- AI-organised data ready for immediate accountant use
- VAT extracted and separated on every line, not bundled into the total
Choose the Format That Fits Your Workflow
Excel (.xlsx) — Full Financial Detail
Every row includes supplier name, date, amount, VAT breakdown, currency, category, and a direct clickable link to the original receipt image. Ideal for pivot tables, deep analysis, or handing a complete expense file to your accountant.
CSV — Lightweight and Universal
Clean, structured data that imports into virtually any software — accounting tools, databases, Google Sheets, custom scripts, or ERP systems. Same fields as Excel. Ideal for pushing data into other tools or archiving long-term.
PDF — Professional Visual Reports
Print-ready expense reports with category breakdowns, VAT summaries, and totals. Optionally embed receipt images directly in the document, creating a self-contained report for your accountant or client.
ZIP — All Original Documents
Download every original receipt and invoice file in one compressed archive. Each file is named and organised by date, supplier, and category. Ideal for full backups, enquiry preparation, or migrating to another tool.
Export exactly what you need — nothing more, nothing less
SparkReceipt doesn't just dump everything into a file. Before exporting, you control exactly what's included. Filter by document type, date range, expense category, tags, currency, supplier name, submitting user, or review status.
Need just Q1 software subscriptions in EUR? Three clicks. Need a full tax-year expense report across all categories, running 6 April to 5 April? One click. Your exports are always clean, relevant, and ready to use.
Every number links back to its source document
Every row in your Excel and CSV exports includes a direct link to the original receipt or invoice image — one click and you're looking at the source document. That matters during an HMRC enquiry, at Self Assessment, and at accountant handover.
Supplier names, dates, amounts, VAT breakdowns, currency conversions, and AI-assigned categories are all preserved in every export. Nothing is lost, and nothing has to be reconstructed later. If you're keeping digital records for VAT, the link between the figure and the document behind it is the part that matters most.
AI-organised before you even hit export
Every receipt is scanned by AI, categorised automatically, and verified before it reaches your export file. Supplier names are standardised. VAT is extracted and separated rather than left inside the gross figure. Currencies are detected and converted at the purchase-date rate.
Because everything syncs in real time across web and mobile, you're always exporting the most current, accurate version of your records.
Send your data anywhere — automatically
Sync your expense data directly to Xero or QuickBooks Online and keep your books updated without manual imports. Or use webhooks with Zapier, Make.com, or Pabbly to trigger custom workflows.
Your Elite plan includes 3 users, so your accountant or bookkeeper can work in the same account rather than waiting on emailed spreadsheets. They filter and export exactly what they need, in the format they prefer.
Export Your Data, Your Way
Simple, transparent pricing. No hidden fees.
Loved by Small Business Owners
“SparkReceipt has been a game-changer for me! It's made organising my expenses and accounts effortless, saving me loads of time.”
Tracy Duggan
Business Coach · United Kingdom
“SparkReceipt is one of the very few software purchased that exceeded my expectations. Great product, great features, great value.”
Robert Connolly
The Internet Design Co. · Scotland
“Excellent start and amazing team. Looking forward to making SparkReceipt my default expense management and accounting platform.”
Jon Aron
Logic Enterprises · Switzerland
Join 37,021 businesses that chose SparkReceipt — 4,319,868 receipts processed and counting.
Start Free TrialFrequently Asked Questions
SparkReceipt supports four export formats: Excel (.xlsx) with full financial detail and receipt links, CSV for importing into other tools, PDF for professionally formatted visual reports with optional receipt images, and ZIP for downloading all original source documents in one archive. Every format includes supplier names, dates, amounts, VAT breakdowns, currencies, and categories.
Yes. You have full control over every export. Filter by document type (expenses, income, or both), date range, expense category, tags, currency, supplier, submitting user, or review status. Only data matching your filters is included — no manual cleanup needed afterwards.
Yes. Excel and CSV exports include a direct clickable link to the original receipt or invoice image for every row, giving you complete traceability from any line item back to the source document. PDF exports can optionally embed the receipt images directly in the report.
HMRC accepts digital records provided they are legible, complete, and retrievable. Scanning a receipt and keeping the digital copy is fine — you don't have to keep the paper. Self-employed records generally need to be kept for at least five years after the 31 January submission deadline for the relevant tax year, and VAT records for six years. SparkReceipt stores documents for 10 years, which covers both comfortably.
Yes. VAT is extracted from each document and shown as its own field rather than left inside the gross amount, and line-item extraction means mixed invoices are broken down line by line rather than reduced to one total. That's the difference between an export your accountant can work from and one they have to re-key.
Yes. SparkReceipt supports unlimited sub-accounts, so you can organise expenses by client, project, property, or business unit. Exports can be generated for any individual sub-account or across your entire account, then filtered further by date, category, or any other criteria.
No limits. Export as often as you need — daily, weekly, quarterly, or on demand. There are no export caps, no cooldown periods, and no extra charges for exports.
Yes. The Elite plan includes 3 users, intended to cover you, a partner or colleague, and your accountant or bookkeeper. They log in, filter your organised expense data, and export exactly what they need — no emailed spreadsheets, no shared credentials.
Yes, both directly — categorised expenses and receipt images sync across automatically. For other tools, use webhooks with Zapier, Make.com, or Pabbly to push data to Google Drive, FreshBooks, or any platform that accepts CSV or webhook triggers.
Yes. If you use SparkReceipt's bank statement extractor, extracted transactions are included in your exports alongside your scanned receipts and invoices. Matched transactions link to their corresponding receipts, giving you a complete picture with both bank data and source documents in one file.
Stop Fighting With Exports. Start Downloading Clean Data.
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