Fetch Email Receipts Automatically
Let AI find receipts and invoices in your inbox. Never miss a receipt or an allowable expense
SparkReceipt scans your inbox in the background, capturing every receipt and invoice - so you never miss an allowable expense or lose money due to incomplete records.
Business Owners in 80+ Countries Trust SparkReceipt
Two Ways To Handle Email Receipts
Manual forwarding vs. automatic AI scanning
Manual Forwarding
- Forwarding each receipt email one by one
- Missing receipts buried in promotional emails
- No way to catch up on past email receipts
- Manual sorting into personal vs. business accounts
- Receipts lost when emails are deleted or archived
Automatic AI Scanning
- Every receipt found and imported automatically
- AI filters out newsletters, promotions, and spam
- Historical scanning catches past email receipts
- Custom rules route receipts to the right account
- Your accountant or bookkeeper gets clean, organised expense data
How Automatic Email Receipt Scanning Works
Connect Your Email Accounts
Link your Gmail, Outlook, Microsoft, or any IMAP email account. SparkReceipt scans new incoming emails automatically. Only receipt and invoice emails are imported. Historical email scanning is available with date filters.
AI Finds Receipts and Routes Them Automatically
AI classifies every email that arrives. Non-receipts are discarded immediately. Custom AI processing rules route receipts to the right account. Choose between automatic or manual approval.
Extracted, Categorised, and Tax-Ready
AI extracts vendor, amount, date, tax, and currency from every receipt. Receipts are auto-categorised by expense type. Use AI instructions or manual assignment to fine-tune. Generate expense reports when you're ready.
Zero manual effort
Connect your Google (Gmail), Microsoft (Outlook, Hotmail, Live), or any IMAP account and SparkReceipt does everything automatically. Scans every incoming email, imports historical receipts with date filters, extracts vendor, amount, date, tax, and currency instantly.
Receipts are routed to the right account based on your AI rules. Newsletters, promotions, and personal emails are discarded. Connect multiple email addresses and manage them all from one dashboard.
Custom rules and approval flows
Tell the AI exactly how to handle your emails. Write rules in plain language: route invoices from specific senders to your business account, send Amazon receipts to personal, reject newsletters and promotional emails.
Choose automatic approval for hands-free processing, or enable manual approval to review each receipt before it's added — perfect for shared accounts where you want to prevent misclassified personal emails from being imported.
Your email data stays private
We only read, never modify your emails. Non-receipts are discarded immediately after classification. Raw email content from receipts is deleted as soon as processing is complete — no later than 30 days.
No selling, no ads, no training on your data. SparkReceipt is an EU-based company (Finland), fully GDPR-compliant, with encrypted data storage and transmission. Disconnect at any time through your account settings.
Loved by Small Business Owners
“Thanks to you, I'm actually looking forward to my year end FOR THE FIRST TIME EVER, when I can surprise my accountant with my completed accounts.”
Abigail Dombey
Net Zero Associates Ltd · United Kingdom
“SparkReceipt has been a game-changer for me! It's made organising my expenses and accounts effortless, saving me loads of time.”
Tracy Duggan
Business Coach · United Kingdom
“SparkReceipt is an excellent alternative to full-fledged accounting software, saving you time and money!”
Pierce Mooney
Legal Services · United States
Frequently Asked Questions
Connect your Gmail, Outlook, Microsoft, or IMAP email account from your SparkReceipt settings. Once connected, SparkReceipt automatically scans every new email that arrives in your inbox. Emails containing receipts and invoices are imported and processed by AI. Everything else — newsletters, personal emails, promotions — is discarded immediately.
Yes, you can automatically import receipts from your past emails. We'll scan your email history and find receipts and invoices to get your books up to date. Please note that processing large numbers of historical emails might require purchasing extra credits.
Yes, connect as many as needed. Connected sources are shared across linked accounts; use AI rules to route receipts automatically.
With automatic scanning, you connect your inbox and SparkReceipt finds receipts automatically — no action needed on your part. With email forwarding, you forward individual receipt emails (or set up auto-forwarding rules) to your dedicated SparkReceipt address. Both methods work. Automatic scanning is best for hands-free, complete capture. Forwarding is best for selective capture or email providers that don't support direct connection. You can use both at the same time.
SparkReceipt supports Gmail, Outlook and Microsoft directly and any email provider that supports IMAP — including iCloud Mail, Yahoo Mail, ProtonMail, and custom domain email. For providers that don't support direct connection, you can use email forwarding instead.
Yes, via AI Processing Rules (plain-language instructions) and Approval Settings (automatic or manual approval).
Yes. Digital receipts are accepted by HMRC and tax authorities worldwide. HMRC explicitly allows digital records under Making Tax Digital. SparkReceipt keeps your email receipts organised, categorised, and export-ready — so you're always prepared in case of an enquiry. Consult a qualified tax professional for advice specific to your situation.
Yes. SparkReceipt reads email content solely to detect receipts — we never modify, send, or delete any emails. Non-receipt emails are discarded immediately after classification. Raw email content from receipts is deleted as soon as processing is complete, and no later than 30 days. We do not sell, share, or use email data for advertising, unrelated analytics, or to train machine-learning models. You can disable email integration at any time. SparkReceipt is an EU-based company (Finland), fully GDPR-compliant, with encrypted data storage.
Included in Elite plan at £14.99/month, billed annually. 7-day free trial available.
Yes, invite your accountant or bookkeeper to view, download, and manage your categorised expense data.
Yes, SparkReceipt processes receipts in the email body, as PDF attachments, and as images (JPG, PNG). Data is extracted automatically from all formats.