How accurate is the AI receipt scanning?

The AI extracts merchant names, dates, totals, taxes, currencies, and line items with high accuracy — typically processing each receipt in 2–3 seconds. It reads receipts in virtually any language and supports 190 currencies.

Can I separate business and personal expenses?

Yes. You can create multiple linked accounts under your main account to completely separate expenses between different businesses or personal accounts. Every plan includes unlimited linked accounts.

Can SparkReceipt automatically capture email receipts?

Yes. Connect Google, Microsoft, or any IMAP provider, and the app automatically fetches digital receipts from email. It processes them identically to scanned receipts — extracting data, categorizing expenses, and storing documents. It also scans your email history: pick a start date and past receipts are imported too, so a year of backlog is handled in one run.

Can SparkReceipt extract transactions from bank statements?

Yes. Upload bank or credit card statements in PDF, Excel, or CSV format, and the app extracts every transaction. It matches those transactions to receipts already in the account, helping identify missing receipts and duplicates before you file your return.

Does SparkReceipt integrate with QuickBooks?

Yes. The app offers direct QuickBooks Online integration that syncs categorized expenses automatically. You can also export to Excel, CSV, or PDF, and connect with hundreds of other apps through Zapier, Make, and Pabbly.

Can my accountant access my expense data?

Yes. Inviting your accountant is always free and never uses a paid seat. Every plan includes 1 user, and you can add more at a per-user rate. Your accountant gets live access to all receipts, expenses, and reports. You can also generate shareable links or export reports directly.

How is SparkReceipt different from FreshBooks or Wave?

FreshBooks is invoicing-first accounting, and Wave's free Starter plan charges extra for receipt scanning (C$11 a month, as of October 2026) or includes it in Wave Pro. SparkReceipt is the receipt and bank-statement side of the books, starting at $8.25/month billed annually. It's purpose-built for sole proprietors and small businesses: every plan includes 1 user, with more at a per-user rate, and inviting your accountant is always free.

Is my data safe with SparkReceipt?

Yes. Data is encrypted in transit and at rest using industry-standard security. The app is fully GDPR compliant, stores data in EU data centers, and retains receipts for at least 10 years — well beyond the CRA's 6-year retention requirement. You can export or delete data anytime.

Does SparkReceipt handle GST/HST on receipts?

Yes. SparkReceipt's AI extracts tax breakdowns from every receipt, including GST, HST, and PST. Expenses are categorized and tax amounts are preserved in your reports — ready for your accountant or your T2125.

Business Owners in 175 Countries Trust SparkReceipt

4.8on the App Store · 4.6 on Google Play · 2,700+ ratings

Would you pay $14.90 a month to make bookkeeping a 10-minute job?

It still won't be fun. But receipts and invoices file themselves, and most of it happens without you.

Get Started

7-day free trial

SparkReceipt expense tracker and receipt scanner

4,620,044receipts processed

38,283businesses worldwide

190currencies handled

175countries with users

Platform data, September 2026

Where do the ten minutes go?

Set the system up once. After that the month runs on its own, and you show up at the end to confirm and publish.

Set up once, about 15 minutes

1
Connect your inbox
Gmail, Outlook or any IMAP mailbox. From then on, receipts and invoices arrive on their own, read and categorized as they land.
Email receipts →
2
Drop in your bank statement each month
Set a monthly reminder and drop in the statement as PDF, CSV or Excel. SparkReceipt reads every line and pairs it with the receipt that proves it.
Bank statements →
3
Put the app on your phone
For the paper stuff and the kilometres. Snap a receipt at the counter, log a trip by GPS, and both are filed before you leave the parking lot.
Receipt scanner →

Then, each month, about ten minutes:

Each month · Min 1–2

The statement lands. Matching starts on its own.

Drop in the statement as PDF, CSV or Excel. SparkReceipt reads every line and pairs each one with the receipt it already captured for it. Transfers and personal spending stay out of your totals.

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Transactions extracted from a bank statement and matched to receipts

Each month · Min 3–7

Confirm the matches, or let SparkAgent do it

One click per match, with the best candidate already picked by amount, date and merchant. Or ask SparkAgent to work through the list for you. A progress bar walks you to 100%.

Start Free Trial Meet SparkAgent

Matching a bank transaction to its receipt in SparkReceipt, with the best candidate suggested

Each month · Min 8–9

Answer once. The AI files it that way every month after.

A few receipts a month need a call only you can make: the new supplier, the Amazon order that was equipment, the dinner that was a client meeting. Answer in plain English ("Shell is always Fuel", "Anything from Figma is Software") and SparkReceipt turns each answer into a rule that files the next one on arrival. Month by month there is less to answer.

Start Free Trial See how rules work

SparkReceipt asking which category an Amazon receipt belongs to, with the answer saved as a plain-English rule alongside four existing rules and how often each has applied

Each month · Min 10

Send the month where it needs to go. Done until next month.

Most months end with a report: an expense summary or a profit and loss with every number linked to its receipt, as PDF, Excel, or CSV, or emailed to you on a schedule. Need your accountant's format? One click gives you a file for Wave, Sage 50, or your accountant's software. Or publish reconciled expenses straight into QuickBooks Online or Xero with the receipt image attached.

Start Free Trial Learn more

A reconciled month in SparkReceipt with several outputs: an expense report or P&L as PDF, Excel or CSV, an accountant's file, a publish to QuickBooks Online or Xero, or inviting the accountant

And the handoff

Or skip the file: invite your accountant for free

Every output above has a shortcut. Give your accountant their own login and they see the reconciled books, pull the reports, or run the QuickBooks publish themselves. The accountant seat costs nothing on any plan, on top of your included users. More than 1,000 accountants and bookkeepers already work inside their clients' accounts (as of August 2026).

Start Free Trial For accountants

An accountant and a client reviewing the reconciled books together on a phone

And the backlog

Your last tax year is still sitting in your inbox

Connecting your inbox catches receipts from today onward. Email history extraction goes the other way: pick how far back to go, and SparkReceipt walks through your past Gmail, Outlook, or IMAP mail and pulls out every receipt and invoice it finds. About one email in ten in a business inbox is a receipt, so a typical cleanup surfaces 150 or more you would otherwise hunt down by hand. Most people sweep a full year, some go back twenty, and your first 10,000 historical emails are included with Elite.

Start Free Trial Learn more

Past email receipts auto-imported into SparkReceipt by email history extraction

5 hours vs. 10 minutes a month

Same receipts, same tax return. The difference is who does the reading.

Receipts by hand

Receipts scattered across emails, wallets and drawers
Hours spent searching for missing receipts
Missed deductions because receipts got lost or faded
Scrambling to find documentation before your T2125 deadline
Paying your accountant to sort through shoe boxes

With SparkReceipt

Snap receipts as you get them (seconds)
AI extracts and categorizes automatically
Never miss a deduction: every expense is tracked
Tax-ready reports generated in one click
Your accountant gets finished books, not a shoebox

Loved by Small Business Owners

“I needed a solution to organize and process my personal and business receipts. I'm thrilled I found SparkReceipt. It saves me a lot of time!”

Frédéric Thériault

Productions Locavores · Canada

“SparkReceipt is one of the very few software purchases that exceeded my expectations.”

Robert Connolly

The Internet Design Co. · Scotland

“SparkReceipt is an excellent alternative to full-fledged accounting software, saving you time and money!”

Pierce Mooney

Legal Services · United States

“The scan accuracy is the most precise out there. Just try it!”

Christina Sust

INMIZE · Spain

“Excellent software to manage income and expenses, and have the relevant info at your fingertips at any given time.”

Melvin Hoods

MJD Brokers · South Africa

“Excellent start and amazing team. Looking forward to making SparkReceipt my default expense management and accounting platform.”

Jon Aron

Logic Enterprises · Switzerland

Join 38,283 businesses that chose SparkReceipt — 4,620,044 receipts processed and counting.

Start Free Trial

$800+ for the catch-up vs. $14.92 a month

Most people arrive from a shoebox and a spreadsheet. Here is the bill for doing it by hand, next to ours: less per month than one hour of a bookkeeper's time.

Doing it by hand

Shoebox + spreadsheet

60+ hours a year
Flattening, reading and typing each receipt into a spreadsheet, filing the paper, matching it to the bank statement, and hunting for the ones that went missing.
$800+ for the catch-up
What a bookkeeper charges to turn a year of shoebox records into books a return can be filed from, before the return itself. Catch-up work is billed by the hour, at the top of the rate card.
Deductions you can't prove
A faded thermal receipt or a lost email is an expense you pay for twice: once at the counter, once at tax time.

Total per year

Your evenings, a catch-up bill, and the deductions you couldn't prove.

Elite

Receipt scanning, bank matching and automations in one place.

$14.92/mo

$179.00/year, billed annually

+ VAT/GST where applicable

Get Started

7-day free trial

Unlimited documents*

For receipts and invoices

AI scanning, line items and categorization
Automatic receipt imports from multiple email inboxes
Bank statement extraction and receipt matching
Mileage tracking and expense reports
AI Fields and rules for categorizing and filing
QuickBooks Online, Xero and more

1 user included · Your accountant joins free

Extra users · Each extra user: $1.17/month, billed $14 annually.

Unlimited linked accounts on every plan.

*Unlimited scanning is subject to fair use. Bank statement extraction and larger historical email imports use credits.

Compare all plans

Basis: about 40 receipts a month at six minutes each by hand, plus a weekend reconstructing the year before the return. Bookkeeper rates from 2026 Canadian pricing guides: freelance bookkeepers $25–60 per hour, certified bookkeepers and CPAs $60–100+ per hour, with catch-up work billed hourly (Ontario Tax Team, Premium Bookkeeping).

Frequently Asked Questions

: The AI extracts merchant names, dates, totals, taxes, currencies, and line items with high accuracy — typically processing each receipt in 2–3 seconds. It reads receipts in virtually any language and supports 190 currencies.
: Yes. You can create multiple linked accounts under your main account to completely separate expenses between different businesses or personal accounts. Every plan includes unlimited linked accounts.
: Yes. Connect Google, Microsoft, or any IMAP provider, and the app automatically fetches digital receipts from email. It processes them identically to scanned receipts — extracting data, categorizing expenses, and storing documents. It also scans your email history: pick a start date and past receipts are imported too, so a year of backlog is handled in one run.
: Yes. Upload bank or credit card statements in PDF, Excel, or CSV format, and the app extracts every transaction. It matches those transactions to receipts already in the account, helping identify missing receipts and duplicates before you file your return.
: Yes. The app offers direct QuickBooks Online integration that syncs categorized expenses automatically. You can also export to Excel, CSV, or PDF, and connect with hundreds of other apps through Zapier, Make, and Pabbly.
: Yes. Inviting your accountant is always free and never uses a paid seat. Every plan includes 1 user, and you can add more at a per-user rate. Your accountant gets live access to all receipts, expenses, and reports. You can also generate shareable links or export reports directly.
: FreshBooks is invoicing-first accounting, and Wave's free Starter plan charges extra for receipt scanning (C$11 a month, as of October 2026) or includes it in Wave Pro. SparkReceipt is the receipt and bank-statement side of the books, starting at $8.25/month billed annually. It's purpose-built for sole proprietors and small businesses: every plan includes 1 user, with more at a per-user rate, and inviting your accountant is always free.
: Yes. Data is encrypted in transit and at rest using industry-standard security. The app is fully GDPR compliant, stores data in EU data centers, and retains receipts for at least 10 years — well beyond the CRA's 6-year retention requirement. You can export or delete data anytime.
: Yes. SparkReceipt's AI extracts tax breakdowns from every receipt, including GST, HST, and PST. Expenses are categorized and tax amounts are preserved in your reports — ready for your accountant or your T2125.

Still have a question? Ask the founders directly

Get support directly from the founders. We're a small team that actually uses the product every day. When you write to us, you get a real answer from someone who knows the product inside out — usually within a few hours.

Start Free Trial Contact us

Joel Ojala, one of the founders of SparkReceipt

Would you pay $14.90 a month to make bookkeeping a 10-minute job?

Where do the ten minutes go?

Connect your inbox

Drop in your bank statement each month

Put the app on your phone

The statement lands. Matching starts on its own.

Confirm the matches, or let SparkAgent do it

Answer once. The AI files it that way every month after.

Send the month where it needs to go. Done until next month.

Or skip the file: invite your accountant for free

Your last tax year is still sitting in your inbox

5 hours vs. 10 minutes a month

Receipts by hand

With SparkReceipt

Loved by Small Business Owners

$800+ for the catch-up vs. $14.92 a month

Elite

Frequently Asked Questions

Still have a question? Ask the founders directly