How to automatically scan receipts to Excel using SparkReceipt

SparkReceipt offers a straightforward and efficient solution for turning your physical receipts into a comprehensive Excel document.
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Sampsa Vainio

+10 years of experience as a solopreneur in digital marketing. In charge of marketing at SparkReceipt.
Scan receipts into Excel with SparkReceipt

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Keeping track of receipts, invoices, and expenses can be cumbersome, especially if you’re managing them manually. However, digitizing these documents simplifies the process and enhances your financial organization. With SparkReceipt, scanning and converting receipts into Excel is a breeze. In this post, we’ll guide you through the easy steps to transform your paper receipts into an organized Excel spreadsheet.

Why Digitize Receipts?

Digitizing receipts not only saves space and reduces paper clutter but also makes it easier to search, sort, and archive your financial data. This can be crucial for budget tracking, tax preparation, and financial reporting. By converting your receipts into digital data, you gain better control and visibility over your expenditures.

Scanning Receipts into Excel with SparkReceipt

SparkReceipt offers a straightforward and efficient solution for turning your physical receipts into a comprehensive Excel document. Here’s how you can do it:

1. Capture Your Receipts

Capture receipts with our mobile app, AI will automatically categorize your expenses
Just snap a picture of a receipt with our mobile app.
  • Using Your Mobile Device: Simply take a picture of your receipt with SparkReceipt’s mobile app. The app will automatically scan the document.
  • Uploading via Web: You can also upload digital copies of receipts through the SparkReceipt web application.
  • Email Forwarding: Forward e-receipts directly to your SparkReceipt account from your email.

2. Intelligent Data Extraction

The receipts and expenses will sync automatically to our web application.
All your captured receipts will instantly be synchronized to our web application, from where you can easily export your data in different formats. The AI will automatically categorize all your expenses, but you are also free to make your own categories or add tags to expenses for further organization.
  • Once uploaded, SparkReceipt’s smart AI instantly scans the receipt and extracts all vital information such as the vendor, amount, tax, and more. It automatically categorizes each expense according to its nature, saving you the hassle of manual data entry.

3. Exporting to Excel

Export scanned receipt to Excel or another format
Once you have uploaded all your receipts, it’s as simple as clicking the “Export as…” button, selecting preferred file format, and ticking the “Include files in the export” checkbox.
  • After your receipts are digitized and organized within SparkReceipt, exporting them to an Excel spreadsheet is just a few clicks away. SparkReceipt allows you to export a detailed report where each expense is listed on a separate row, complete with all details including vendor, tax, amount, currency, and category.
  • Each entry in the Excel file also includes a direct link to the digital copy of the original receipt or invoice, making it easy to reference or retrieve the original document if needed.

Benefits of Using SparkReceipt for scanning receipts into Excel

  • Time Efficiency: Reduce the time spent on manual entries and data organization.
  • Accuracy: Minimize errors in expense reporting with AI-driven data extraction.
  • Convenience: Access and share your financial data easily with all information stored securely in the cloud.
  • Compliance: Maintain accurate and retrievable records for tax compliance and audits.


Transitioning to a digital system like SparkReceipt for managing receipts and expenses not only streamlines your financial workflows but also ensures accuracy and accessibility. Whether you’re a small business owner, a freelancer, or just someone looking to simplify personal expense tracking, SparkReceipt provides an all-in-one solution to scan, organize, and analyze your financial documents effectively.