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Expense Tracking & Accounting Tips | SparkReceipt

Expense Tracking & Accounting Tips

Our blog is where we share tips, guides, and insights to help freelancers and small business owners manage expenses, stay tax-ready, and grow their business.

All Tax Guides AI & Technology Bookkeeping & Accounting Cash Flow Expense Tracking How to Find Receipts Mileage & Vehicle Expenses Product Updates Receipts & Record Keeping Software & Tools

What Is Proof of Purchase? Receipts, Statements and the IRS

Receipts & Record Keeping

What Is Proof of Purchase? Receipts, Statements and the IRS

Proof of purchase is the record that proves what you bought, when, and from whom, not just that money moved. Here is the hierarchy of documents that qualify and which one the IRS, a warranty, or a reimbursement claim will accept.

Oct 27, 2026·9 min read

Expense Reimbursement Policy for Small Business (Template)

Expense Tracking

Expense Reimbursement Policy for Small Business (Template)

A one-page expense reimbursement policy is enough for a small business, as long as it covers the three things the IRS checks: a business purpose, receipts on time, and excess paid back. Here is what to put in it, and a template you can copy and fill in.

Oct 24, 2026·12 min read

Expense Reimbursement: How It Works for Small Businesses

Expense Reimbursement: How It Works for Small Businesses

Expense reimbursement is how a business pays back someone who covered a business cost with their own money. Done under an accountable plan it is tax-free. Done any other way it becomes wages. Here are the IRS rules, the deadlines, and a worked example of what the difference costs.

Oct 24, 2026·11 min read

DoorDash Taxes 2026: What Dashers Owe and Can Deduct

DoorDash Taxes 2026: What Dashers Owe and Can Deduct

DoorDash treats you as an independent contractor: no tax comes out of your pay, and you settle it on Schedule C. This guide covers the 1099-NEC DoorDash sends, the self-employment tax you owe, and the mileage deduction that is usually a Dasher's biggest write-off.

Oct 20, 2026·11 min read

C Corp vs S Corp: How Each One Is Taxed (2026)

C Corp vs S Corp: How Each One Is Taxed (2026)

Both are corporations. The difference is the tax: a C corporation pays corporate tax and its shareholders pay again on dividends, while an S corporation passes profit straight to the owners' returns. This guide runs $100,000 through both and shows which fits which business.

Oct 19, 2026·11 min read

SparkReceipt Year in Review: 12 Months, 12 Milestones

Product Updates

SparkReceipt Year in Review: 12 Months, 12 Milestones

One picture of what we added to SparkReceipt between October 2025 and October 2026: 12 new features, dated by the day each one reached every customer, plus the steady work on receipt reading, categories, and bank matching.

Oct 17, 2026·10 min read

SIMPLE IRA for Small Business: Rules and 2026 Limits

SIMPLE IRA for Small Business: Rules and 2026 Limits

A SIMPLE IRA is the retirement plan for a small business that has hired its first employees. This guide sets the 2026 contribution limits, walks the 3% match against the 2% nonelective option with the arithmetic, and covers the October 1 setup deadline and the two-year 25% withdrawal trap.

Oct 17, 2026·10 min read

What Is the Accounting Equation? A Small Business Guide

Bookkeeping & Accounting

What Is the Accounting Equation? A Small Business Guide

The accounting equation says a business's assets equal its liabilities plus its equity, and it holds after every transaction, not just on a report date. This guide defines each part, shows the expanded equation, and runs one print shop's first six transactions to prove the balance never breaks.

Oct 15, 2026·11 min read

Independent Contractor vs Employee: How the IRS Decides

Independent Contractor vs Employee: How the IRS Decides

Independent contractor or employee is not a choice you make on a contract. The IRS applies a three-part common-law control test, and misclassifying an employee can leave your business owing back payroll taxes, penalties, and interest. Here is how the test works and how to get it right.

Oct 13, 2026·11 min read

What Is a Schedule K-1? The Small Business Owner's Guide

What Is a Schedule K-1? The Small Business Owner's Guide

If you own part of an LLC taxed as a partnership, an S corporation, or you inherited from a trust, a Schedule K-1 reports your share of that entity's income on your own 1040. This guide covers the three K-1 forms, the boxes that matter, and where each number goes.

Oct 12, 2026·10 min read

1099 Filing Requirements for 2026: Who Must Send One

1099 Filing Requirements for 2026: Who Must Send One

A 1099 is something your business sends, not just something you receive. This guide covers who has to file a Form 1099 for 2026, the new $2,000 threshold, the corporation and payment-card exceptions, the W-9-first workflow, the January 31 deadline, and what a late form costs per return.

Oct 9, 2026·10 min read

Contribution Margin: Formula, Ratio, and a Worked Example

Bookkeeping & Accounting

Contribution Margin: Formula, Ratio, and a Worked Example

Contribution margin is the money each sale leaves after variable costs, before any fixed cost is paid. This guide covers the per-unit, ratio, and total formulas, a full contribution margin income statement worked through, how it differs from gross margin, and the decisions it drives.

Oct 3, 2026·10 min read

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