Expensify charges per member every month and scales with your team. SparkReceipt includes 1 user, adds teammates at a small per-user rate, and lets your accountant join free.
Expensify Collect is $5 per member per month and Control is $18 on an annual subscription or $36 month to month, both billed per member and built around corporate approval workflows and policy compliance. For a freelancer or a small team, that is per-head billing and enterprise overhead you don't need. SparkReceipt starts at $5.75/month, billed annually, with 1 user included and extra users at $1.00/month each.
Business Owners in 175 Countries Trust SparkReceipt
See the real differences side by side.
| Expensify | SparkReceipt | |
|---|---|---|
| Pricing | Collect $5/member/month, no card needed; Control $18/member/month on an annual subscription ($9 with the Expensify Card, $36 month to month without it) | Pro from $5.75/month, billed annually |
| Billing model | Per active member, every month, so cost scales with team size | Simple plan with 1 user included, extra users at a small flat rate |
| Document limits | Free plan includes SmartScans; Expensify's pricing page gives no clear monthly cap. No per-scan fee is listed. Paid plans: unlimited scans | AI scanning on every plan: 50 documents per month on Pro, unlimited on Elite |
| Email receipts | No native Gmail/IMAP auto-fetch | Automatic email receipt fetching from Gmail and IMAP |
| Mass upload | Batch upload limited to 10 documents | Upload up to 100 documents at once |
| Bank statements | No bank statement extraction | Bank statement extraction with automatic matching |
| Multi-currency | Single-currency workspaces only | 190 currencies with live exchange rates |
| Accountant access | Accountants billed as active users | Invite accountant/bookkeeper anytime |
| Customer support | Chat-only support, no phone support | In-app SparkAgent plus direct human support from founder |
Expensify was built for enterprise expense management with rigid corporate workflows. SparkReceipt was built for freelancers, solopreneurs, and small businesses who need powerful features without the complexity or hidden costs. Running a team of two to five? SparkReceipt for small teams shows how everyone captures their own receipts, with no approval chain and teammates added at a small flat rate.
Simple pricing, small per-user add-on. SparkReceipt starts at $5.75/month, billed annually, with 1 user included and extra users at $1.00/month each. Expensify bills $5 to $36 per member every month, so the total grows each time your team does.
Smarter automations — plain English commands — Expensify uses fixed corporate rules. SparkReceipt understands natural language instructions — set once, done forever.
All-in-one platform — storage, AI scanning, bank extraction, reports — No bolt-on modules or enterprise tiers. Everything is included from day one.
Truly global — multiple languages, 190 currencies — Expensify locks you into single-currency workspaces. SparkReceipt handles 190 currencies with live exchange rates, freely mixed.
Built-in security — 10+ year document retention — Your documents are securely stored and always accessible, no add-ons needed.
Real support from founder — SparkAgent handles instant AI help, and founder Joel provides direct human support. Expensify offers chat-only support with no phone option.
Simple pricing structure. Two plans, Pro and Elite, monthly or annual, with 1 user on every plan. Extra users cost a flat per-user price, so you know the total before you add anyone.
Every currency in one account, no workspace juggling.
Start Free Trial| Feature | Expensify | SparkReceipt |
|---|---|---|
| Receipt scanning | SmartScan extracts data from receipt photos. Paid plans include unlimited scans. | Scan receipts in seconds with built-in AI — instant and automatic. 50 documents per month on Pro, unlimited on Elite. |
| Expense categorization | Auto-categorization with corporate policy rules. Best suited for enterprise workflows. | Lightning-fast AI categorization that gets it right the first time. |
| Line-item categorization | Available on paid plans. Focused on corporate expense policy compliance. | Break down every line automatically on Elite. |
| Pricing | Collect $5/member/month; Control $18/member/month on an annual subscription ($9 with the Expensify Card, $36 month to month without it). Billed per member, every month. | Pro $5.75/month or Elite $10.75/month, billed annually. The listed price doesn't depend on a company card. |
| Billing model | Per active member, every month, so the total scales with team size. | Simple plan with 1 user included. Extra users at a small flat monthly rate. |
| Email receipts | No native Gmail/IMAP auto-fetch. Requires manual forwarding to receipts@expensify.com. | Automatic email receipt fetching from Gmail and IMAP inboxes. Instant AI scanning and storage. |
| Bank statement extraction | No bank statement extraction. Focused on credit card transaction imports. | Upload any statement — AI extracts and matches transactions in minutes. |
| Mass upload | Batch upload limited to 10 documents at a time. | Upload up to 100 documents at once — AI detects and categorizes instantly. |
| Multi-currency | Single-currency workspaces only. Must create separate workspaces for different currencies. | 190 currencies with live exchange rates, freely mixed in one account. |
| Expense reports | Full expense report workflows with corporate approval chains. Designed for enterprise teams. | One-click reports — totals, taxes, and receipts instantly ready to export. |
| Data exports | Export to CSV, PDF, or connected accounting software. | Export instantly in Excel, CSV, PDF, or ZIP with full filters and details. |
| Accountant access | Accountants are billed as active users on your plan. | Invite your accountant or bookkeeper to your account at any time. |
| Integrations | QuickBooks, Xero, NetSuite, Sage, and other enterprise accounting tools. | Direct QuickBooks sync plus Zapier, Make, and Google Drive automation. |
| Mobile app | Full-featured mobile app for iOS and Android. | Full-featured mobile app with instant AI scanning and real-time sync. |
| AI agent | Basic AI for receipt scanning and categorization. No interactive agent. | Meet SparkAgent — your built-in AI that searches, summarizes, and updates. |
| Customer support | Chat-only support. No phone support available. | Instant in-app AI help, plus direct human support from our founder Joel. |
| Document limits | Free plan includes SmartScans; Expensify's pricing page gives no clear monthly cap. No per-scan fee is listed. Paid plans: unlimited scans. | Pro: 50 documents a month. Elite: unlimited (fair use), $10.75/month, billed annually. |
| Automations | Corporate policy rules and approval workflows. Fixed rules designed for enterprise compliance. | AI Automations understand natural language — set once, done forever. |
| Free trial | Free plan with SmartScans, and a 30-day trial of the paid plans. | 7-day free trial — try every feature with no limits. |
| Linked accounts | Multiple workspaces available but each locked to a single currency. | Unlimited linked accounts, one for each business or project. |
See it read your own receipts, in any currency.
Start Free TrialThis comparison is based on information publicly available from Expensify's website and other online sources as of September 2026. Features, pricing, and details may change over time. SparkReceipt is not affiliated with or endorsed by Expensify.
Each extra user: $1.00/month, billed $12 annually. Accountant access is free.
The essentials for keeping your receipts and expenses organized.
Total for 1 user · $69.00 billed annually
+ VAT/GST where applicable
Get Started7-day free trial
50 documents / month
For receipts and invoices
More receipts, more automation. Less to do yourself.
Total for 1 user · $129.00 billed annually
+ VAT/GST where applicable
Get Started7-day free trial
Unlimited documents*
Everything in Pro, plus:
Elite, with hands-on setup from a SparkReceipt founder.
$400 one-time setup + $129.00/year Elite for 1 user
+ VAT/GST where applicable
Get the Founder packAnnual plan only · No free trial
Everything in Elite
Plus a working session with a founder:
Unlimited linked accounts on every plan.
Unlimited document scanning on Elite is subject to fair use. Bank statement extraction uses monthly renewable credits. Historical email imports include a free allowance; larger imports use credits, with the cost shown before you start.
“SparkReceipt takes care of the busy work, allowing me to quickly save receipts and create expense reports.”
Tim Heller
HellerWeather · United States
“Thanks to you, I'm actually looking forward to my year end FOR THE FIRST TIME EVER, when I can surprise my accountant with my completed accounts with a week or so off the end of the year!”
Abigail Dombey
Net Zero Associates Ltd · United Kingdom
“Excellent software to manage income and expenses, and have the relevant info at your fingertips at any given time.”
Melvin Hoods
MJD Brokers · South Africa
Join 38,283 businesses that chose SparkReceipt — 4,620,044 receipts processed and counting.
Start Free TrialExpensify's Collect plan is $5 per member per month and Control is $18 per member per month (Control drops to $9 with the Expensify Card and an annual commitment). Billing is per active member every month, so the total grows with your team. The individual free plan includes SmartScans, and the paid plans have a 30-day trial.
Expensify was designed for corporate teams with enterprise-grade approval workflows and compliance features. Freelancers and solopreneurs often end up paying for complex features they never use. SparkReceipt is built specifically for small businesses and independent professionals who need powerful expense tracking without the corporate overhead.
Yes — and better. SparkReceipt automatically fetches receipts from Gmail and any IMAP inbox without you lifting a finger. Expensify requires you to manually forward receipts to receipts@expensify.com. With SparkReceipt, new receipts are pulled, scanned, and categorized by AI automatically.
Yes. SparkReceipt supports 190 currencies with automatic live exchange rate conversion, all freely mixed in a single account. Expensify locks each workspace to a single currency, requiring you to create separate workspaces for different currencies.
SparkReceipt starts at $5.75/month billed annually for Pro, or $10.75/month for Elite, with 1 user included and extra users at $1.00/month each. Expensify bills per member every month: $5 on Collect and $18 to $36 on Control, so the total scales with your team far faster. For one person, Expensify Collect costs a little less than Pro.
Yes. You can invite your accountant or bookkeeper to your SparkReceipt account at any time. With Expensify, accountants are billed as active users on your plan, adding to your per-user costs.
Yes. SparkReceipt offers direct QuickBooks sync, plus integrations with Zapier, Make, and Google Drive for flexible automation workflows. Expensify also integrates with QuickBooks along with other enterprise accounting tools like NetSuite and Sage.
SparkReceipt provides instant in-app AI help through SparkAgent, plus direct human support from founder Joel. Expensify offers chat-only support with no phone support option available.
