Receipt Scanner for Xero
Scan receipts with AI — sync to Xero automatically.
Stop typing receipts into Xero by hand. SparkReceipt's AI reads every receipt, tax invoice, and expense document — then syncs the extracted data straight into Xero through a direct integration, with the original image attached. Snap a photo, forward an email, or upload a PDF, and watch it land in your books ready to match against your bank feed.
Business Owners in 175 Countries Trust SparkReceipt
AI captures every detail — supplier, amount, date, GST, category
The Receipt Scanner Xero Users Reach For
Xero's built-in capture handles straightforward receipts well. Where it gets harder is the messy end of the pile — faded thermal till receipts, handwritten dockets, supplier invoices with a dozen lines, or documents where some items carry GST and others don't.
SparkReceipt's AI reads the whole document in context rather than matching it against a template. It extracts supplier, amount, date, GST, and individual line items, and it reads the tax actually shown on the document instead of assuming a flat 10%. The result syncs to Xero mapped to your chart of accounts.
Every receipt captured, categorised, and synced automatically
Scan Receipts to Xero — No Manual Entry
Here's the whole loop. Capture a receipt — photo, file upload, or email forward. The AI pulls out supplier, amount, date, GST, currency, and category. The expense is categorised against your Xero chart of accounts. It syncs across and appears in Xero ready to reconcile against your bank feed, with the receipt image attached as substantiation.
No typing, no CSV exports, no switching between apps. And when your accountant queries a transaction at year end, the source document is already sitting on it.
Bank statements extracted and matched to the receipts that prove them
Close the Gap Between Your Bank Feed and Your Receipts
Your Xero bank feed tells you money left the account. It doesn't tell you what for, or whether you can substantiate it.
Upload a bank or credit card statement to SparkReceipt as a PDF, CSV, or Excel file and the AI extracts every transaction, then matches each one against the receipts in your archive. Matched transactions link to their source document. Unmatched ones are flagged — so before BAS you can see exactly which spends have a valid tax invoice behind them and which don't.
That's the reconciliation step most receipt tools skip entirely.
How Receipt Scanning to Xero Works
Capture Any Receipt or Invoice
Snap a photo on iPhone or Android. Upload PDFs, images, or documents from your computer. Forward supplier emails and let them come in automatically. SparkReceipt reads printed, handwritten, crumpled, and faded documents, in any language and 150+ currencies.
AI Extracts and Categorises Automatically
The AI extracts supplier name, total, date, GST, currency, and line items, then categorises the expense against your Xero chart of accounts. It learns your regular suppliers, so the trades you buy from every week land in the right account without correction.
Push to Xero Automatically
Categorised expenses sync to Xero through a direct API connection and appear ready to match against your bank feed. Receipt images travel with them, so any transaction can be verified without coming back to you. Foreign-currency purchases sync at the purchase-date rate.
Loved by Small Business Owners
“I needed a solution to organize and process my personal and business receipts. I'm thrilled I found SparkReceipt. It saves me a lot of time!”
Frédéric Thériault
Productions Locavores · Canada
“Excellent software to manage income and expenses, and have the relevant info at your fingertips at any given time.”
Melvin Hoods
MJD Brokers · South Africa
“The scan accuracy is the most precise out there. Just try it!”
Christina Sust
INMIZE · Spain
Join 37,021 businesses that chose SparkReceipt — 4,319,868 receipts processed and counting.
Start Free TrialStill Entering Receipts Into Xero By Hand?
See what changes when AI handles the capture
Without SparkReceipt
- Typing receipts into Xero one transaction at a time
- Receipts piling up because manual entry takes too long
- Bank feed lines with no receipt attached to them
- Guessing the GST split on mixed supplier invoices
- Hunting for documents when your accountant asks at year end
With SparkReceipt
- AI scans receipts and syncs to Xero in seconds — no typing
- Every receipt captured the moment you get it — phone, email, or upload
- Receipt images attached to every synced Xero transaction
- GST read from the document, line by line
- Bank statement transactions matched to receipts, gaps flagged before BAS
Frequently Asked Questions
After you have signed up for an account on SparkReceipt, send a message to support@sparkreceipt.com and we will activate it in your account.
It depends what you're scanning. Xero's built-in capture and Hubdoc handle clean documents well. SparkReceipt is built for the harder end — faded till receipts, handwritten dockets, multi-line supplier invoices, mixed GST, and documents in other languages and currencies. Data syncs to Xero directly with receipt images attached.
Yes. Scan a receipt in SparkReceipt — phone photo, PDF upload, or email forward — and the extracted data syncs directly to Xero. No CSV exports, no copy-pasting. The transaction appears in your Xero books categorised and ready for bank reconciliation.
It reads the tax shown on the document rather than applying a flat rate. That matters on invoices where some lines carry GST and others are GST-free, and on purchases from suppliers who aren't registered. Line-item extraction is included in the Elite plan, so the breakdown comes through rather than a single total.
Dext's Australian business plan is A$33.58/month billed annually for 5 users and 250 documents, with line-item extraction and bank statement extraction sold as separate add-ons. SparkReceipt Elite is $22.99/month billed annually with 3 users, unlimited documents, and both of those included. Both integrate with Xero. Dext's practice-side tooling for accounting firms managing many clients is more developed than ours.
The Xero integration is available now and works through a direct API connection. We're working towards becoming a certified Xero app partner. In the meantime you can connect your account and sync receipts and expenses as normal.
Yes. SparkReceipt reads receipts in virtually any language and processes 150+ currencies, converting at the exchange rate that applied on the purchase date rather than today's rate. Useful if you import stock or pay for software priced in US dollars.
Yes. The Elite plan includes 3 users, intended to cover you, a partner or colleague, and your accountant or bookkeeper. They can see scanned receipts, categories, and reports in SparkReceipt alongside whatever has synced to Xero. Accountants count towards your seat allowance like any other user.
Simple, Transparent Pricing
One flat price. Three users included.
