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Expense Tracking & Accounting Tips

Our blog is where we share tips, guides, and insights to help freelancers and small business owners manage expenses, stay tax-ready, and grow their business.

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What Is Working Capital? Formula and Small Business Example

Bookkeeping & Accounting

What Is Working Capital? Formula and Small Business Example

Working capital is what a business has left if it pays every near-term bill from its near-term assets: current assets minus current liabilities. This guide walks the formula, the current and quick ratios, and one retail business's numbers built line by line.

Sep 6, 2026·10 min read

What Is a Balance Sheet? A Small Business Guide

Bookkeeping & Accounting

What Is a Balance Sheet? A Small Business Guide

A balance sheet is a snapshot of what a business owns, what it owes, and what is left over for the owner on one date. This guide walks the accounting equation and builds one landscaping business's balance sheet line by line.

Sep 5, 2026·9 min read

Depreciation Explained: How the Business Tax Deduction Works

Depreciation Explained: How the Business Tax Deduction Works

A $10,000 desk or work van does not come off your taxes the year you buy it the way printer paper does. Depreciation spreads the deduction across the years you use the asset. Here is how MACRS recovery periods, methods, and conventions decide the yearly number, worked with real figures.

Sep 5, 2026·10 min read

Business Startup Costs: How the Section 195 Deduction Works

Business Startup Costs: How the Section 195 Deduction Works

The money you spend getting a business ready to open is not deductible the way normal expenses are. Section 195 lets you write off up to $5,000 the first year and amortize the rest over 15 years. Here is exactly how the deduction, the phaseout, and the timing work.

Sep 4, 2026·11 min read

What Is an Income Statement? A Small Business Guide

Bookkeeping & Accounting

What Is an Income Statement? A Small Business Guide

An income statement reports revenue minus expenses over a period and ends in net income, the bottom line. This guide builds one landscaping business's quarter down the statement in both single-step and multi-step format, and maps it to Schedule C.

Sep 4, 2026·9 min read

Operating Expenses: What Counts and Where They Go on Schedule C

Bookkeeping & Accounting

Operating Expenses: What Counts and Where They Go on Schedule C

Operating expenses (OpEx) are the ordinary, day-to-day costs of running a business, deducted in full the year you incur them. This guide draws the line between operating expenses, cost of goods sold, and capital expenses, then runs one studio's year through Schedule C.

Sep 3, 2026·10 min read

Accrued Expenses: What They Are and When You Deduct Them

Bookkeeping & Accounting

Accrued Expenses: What They Are and When You Deduct Them

An accrued expense is a cost you've already incurred but haven't paid yet, booked as a liability. This guide walks the adjusting entry with a worked example, contrasts it with accounts payable, and explains when the IRS lets you deduct one under the accrual method.

Sep 2, 2026·10 min read

Business Tax Extension: Deadlines, Forms, and the Pay Rule

Business Tax Extension: Deadlines, Forms, and the Pay Rule

A business tax extension buys six more months to file, not six more months to pay. This guide lays out the 2026 IRS deadlines entity by entity, which form each business uses (7004 or 4868), how the estimate-and-pay rule works, and what missing the date costs.

Sep 2, 2026·10 min read

Solo 401(k) Contribution Limits 2026: The Two-Hats Math

Solo 401(k) Contribution Limits 2026: The Two-Hats Math

A solo 401(k) lets you contribute as both employee and employer. For 2026 that stacks a $24,500 elective deferral on the 20%-of-net-earnings employer share, up to the $72,000 cap. See the arithmetic for a sole proprietor and an S-corp owner.

Sep 1, 2026·10 min read

Accountable Plan: Reimburse Yourself Tax-Free From an S Corp

Accountable Plan: Reimburse Yourself Tax-Free From an S Corp

An accountable plan is how a corporation reimburses its owner or employees for business costs without the payment becoming taxable wages. For a one-owner S corporation it is the only route left to pull home office, phone, and mileage out of the business tax-free. Here are the IRS rules.

Aug 31, 2026·12 min read

What Is a General Ledger? A Sole Proprietor's Month

Bookkeeping & Accounting

What Is a General Ledger? A Sole Proprietor's Month

The general ledger is where every transaction lands sorted by account, not by date. This guide posts one photographer's month account by account, rolls it into a trial balance that ties to the dollar, and maps each account to its Schedule C line.

Aug 31, 2026·10 min read

What Is a Trial Balance? Worked Example and Error Check

Bookkeeping & Accounting

What Is a Trial Balance? Worked Example and Error Check

A trial balance lists every account balance in its debit or credit column, totaled to prove the ledger ties before you build financial statements. This guide walks one sole proprietor's month into a trial balance, then shows the errors a balanced one still hides.

Aug 29, 2026·10 min read

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